Office Manager Resume Writing Guide and Samples

A good resume is crucial for administrative professionals who are looking to climb the corporate ladder. Office managers are the ones who are relied upon to support executives and support offices by providing office management, project management, clerical functions, and reception. Some of the job titles for administrative resumes include Administrative assistant, Office Manager, Executive Assistant, and Receptionist. The professionals who are in these positions, are normally required to do more than their job descriptions require since jobs in this particular field are in demand. In this case, when you are writing your resume, you have to write a resume that will highlight management experience and exceptional organization, good communication skills, and proficiency in computer programs and also office technology.

Steps To A Great Resume For Office Manager

  • Start with your name and contact information

Place your name in a clear and bold font at the top of your resume. Under your name, indicate your telephone number, mailing address, and email address.

  • Mention your objective

This will help in summarizing who you are and the job you are applying for. Concerning your objective, you have to keep it brief. One line will have to introduce you and your goal.

  • List your work experience, beginning with your most recent position.

Make sure you include all of your work experience that enables you to stand out as the most qualified and capable if allowed to be an administrative professional. Work experience is often one of the most important sections of your resume, so make sure you follow the tips below to give your experience an “extra push”.

  • Write your header as a title, and then indicate the name of the company and also its location. You can decide to put the information under your title or even next to it. It depends on your formatting preference.
  • Don’t forget to include your dates of employment.
  • Ensure to write a brief description of your job duties.
  • You have to follow the description with the bullet points that will highlight your specific achievements or responsibilities.
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There are various resume formats, and for experienced professionals, we recommend you put your education after your work experience. You have to list any degrees you have earned and don’t forget to include the school you attended with the year of your graduation. You can mention scholarships, awards, and any other relevant extracurricular activities you participated in

Another important “extra credit” when the employers are reviewing the resume is things like special training or any certifications that you might have received or completed. In this section, use bullet points to indicate licenses or any other notable qualifications that you received outside of your schooling.

Now let’s move to the “skill” section of the resume. If you are proficient in any software or computer technology, make you you write them down. This is one of the under-emphasized areas of the office manager’s resume. Usually, administrative professionals need to use various software programs and databases, but a manager must be able to not only use but also teach others how to use various software. So, list all the software programs you know, including financial, word processing, graphic design, and spreadsheet programs.

To close a resume, you should make an offer to provide writing samples and references. A good office manager resume might not be enough to showcase your ability. Adding a cover letter can make you stand out in the crowd. A simple and clear line at the bottom of your resume like, “Writing samples and references available upon request” will add more value to your resume for it will invite potential employers to ask you for more information.

Job Overview

Office managers are individuals who direct, coordinate, and plan supportive services for organizations. Responsibilities for individuals within this vocational sector may vary. However, some of the more common responsibilities include office upkeep, mail distribution, and record keeping. Office managers will also typically play a role in supervising activities and maintaining the facility.

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Educational/Certification Requirements

In some cases, employers require individuals who apply for an office manager position to have a bachelor’s degree. As such, you may want to consider completing a degree program like the Bachelor of Science in Business Administration. This degree program provides participants with an in-depth study of related fields such as business and business management. Some general areas of study within this type of degree program will include accounting, economics, financial management, marketing, computer technology, business leadership,  human resources

By earning a bachelor’s degree, individuals can attain a competitive edge when entering the job market. Additionally, earning the degree increases the likelihood of promotion to an upper-management position.

Certification is another qualifying factor you should consider when preparing to become an office manager. While holding a certificate is typically not a prerequisite for employment, certification functions as proof that you have attained valuable skills that are relevant to the field of office management. There are several types of certifications, and testing options vary according to industry. The International Facility Management Association (IFMA) provides managers with the option to take the Certified Facility Manager (CFM) exam for people who are interested in facility management.

Job Outlook

Employment for office managers is expected to increase by 8% between the years of 2014 to 2024. This is about as fast as the national average for all vocations. Having a qualified individual on staff who can complete tasks such as being prepared for office emergencies and effectively managing facilities will be important across numerous industries.

Job Earnings

The average annual salary for an office manager was $86,110 in May of 2015. Several factors can directly impact annual earnings within this career sector. Some of those factors include education, experience, and employer. The location of the job can also increase or decrease yearly earnings.

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Office Manager Resume Example

Professional Experience

LogoNation, Miami, FL (March 2017 – September 2023)
Office Manager

  • Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions
  • Lowered office expenditures by 15% by implementing needed controls on stock/supplies and standardizing ordering procedures
  • Prepared a new approach for training customer service staff to ensure that the staff was better prepared for issues, reducing errors by 15
  • Took responsibility for all the administrative processes within the office and assisted senior managers in setting measurable objectives and key performance indicators
  • Monitored achievement of sales objectives and key performance 
indicators
  • Supervised office support staff

Osram Conductors, Miami, FL (March 2017 – September 2022)
Office Manager

  • Closed the company books at the end of the month ensuring systems and internal controls were followed
  • Managed all petty cash and office supply expense accounts. Reconciled bank balances; recorded general ledger entries
  • Coordinate daily staff duties and responsibilities for vendors, supervisors, office staff, and field technicians
  • Prepared Agenda for monthly meeting with field supervisor and prepared minutes of the meeting
  • Personally handled elevated customer service complaints/issues and answered questions on billings
  • Created price lists for new and current customers
  • Prepared memorandum to both employees and subcontractors regarding office policies and other policies necessary to meet customers’ requirement

ICS Industries, Miami, FL (March 2018 – September 2022)
Office Manager

  • Practiced an “Open door” policy to foster a positive work environment for employees to comfortably and confidentially ask questions, communicate concerns, and maintain employee morale
  • Hired to fill a crucial role that stabilized the office environment, ensured legal compliance, and supported the employee experience
  • Oversaw current employee satisfaction and productivity, and ensured that the workplace was running efficiently
  • Facilitated onboarding process and new hire orientation
  • Reconciled 8 different vendor accounts
  • Maintained official records of employee participation in all training and development programs

Education

Southern Illinois University at Carbondale
Bachelor’s Degree in Business Managemen

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